{"id":307,"date":"2018-03-28T18:10:47","date_gmt":"2018-03-28T17:10:47","guid":{"rendered":"https:\/\/haywoodhomes.com\/?page_id=307"},"modified":"2018-03-28T18:10:47","modified_gmt":"2018-03-28T17:10:47","slug":"data-protection-policy","status":"publish","type":"page","link":"https:\/\/haywoodhomes.com\/data-protection-policy\/","title":{"rendered":"Data Protection Policy"},"content":{"rendered":"

Haywood Homes Group of Companies Data Protection Policy<\/h1>\n

Overview<\/u><\/h2>\n

Key Details<\/u><\/h3>\n

This policy was prepared by\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Sumik Ventures Limited<\/p>\n

Policy came into effect\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 8th<\/sup> November 2017<\/p>\n

Policy will next be reviewed on\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 31st<\/sup> December 2018<\/p>\n

Introduction<\/u><\/h3>\n

The Group needs to gather and use certain information about individuals.<\/p>\n

These can include customers, suppliers, business contacts, employees and other people that the organisation has a relationship with or may need to contact.<\/p>\n

This policy describes how this personal data must be collected, handled and stored to meet the company\u2019s data protection standards \u2013 and to comply with the law.<\/p>\n

Data Protection Law<\/u><\/h3>\n

The Data Protection Act 1998 describes how organisations \u2013 including the Haywood Homes Group must collect, handle and store information, whether on paper or electronically.<\/p>\n

Such information must be collected, used fairly, stored safely and not disclosed unlawfully.<\/p>\n

There are 8 important principles which each organisation in the group is required to follow, these say that personal data must:<\/p>\n

    \n
  1. Be processed fairly and lawfully<\/li>\n
  2. Be obtained only for specific lawful purposes<\/li>\n
  3. Be adequate, relevant and not excessive<\/li>\n
  4. Be accurate and kept up to date<\/li>\n
  5. Not to be held for longer than is necessary<\/li>\n
  6. Processed in accordance with the rights of data subjects<\/li>\n
  7. Be protected in appropriate ways<\/li>\n
  8. Not transferred outside of the EEA unless that country provides an adequate level of protection.<\/li>\n<\/ol>\n

    Policy Scope<\/u><\/h3>\n

    This policy applies to:<\/p>\n

      \n
    1. The head office of the Haywood Homes Group<\/li>\n
    2. All branches and offices managed by any organisation in the Haywood Homes Group<\/li>\n
    3. All staff and Employees of the Haywood Homes Group<\/li>\n
    4. All contractors, suppliers and other people working on behalf of the Haywood Homes Group.<\/li>\n<\/ol>\n

      The Policy applies to all data that any organisation within the Haywood Homes Group holds relating to identifiable individuals including but not exclusively<\/p>\n

        \n
      1. Names of Individuals<\/li>\n
      2. Postal Addresses, current and previous<\/li>\n
      3. Email addresses<\/li>\n
      4. Telephone Numbers<\/li>\n
      5. Any other information relating to individuals<\/li>\n<\/ol>\n

         <\/p>\n

        Responsibilities<\/u><\/h3>\n

        Everyone who works for or with the Haywood Group of Companies has some responsibility for ensuring data is collected, stored and handled appropriately in line with this policy.<\/p>\n

        Certain people within the organisation have key areas of responsibility:<\/p>\n